Medical Industry Solution

High Volumes of Patient Records:
Patient records are voluminous and create physical storage challenges. Documents also arrive from many sources, including admissions, pharmacies, radiologists, homecare providers, ambulance services, physicians, and associated specialists to name a few.
 

Time and Labor Intensive Document Storage Systems:
The number of patients entering, staying, or leaving a typical healthcare organization on a daily basis is staggering. All information collected for each patient needs to be 100% accurate. Entering, storing and then accessing patients medical records using manual filing solutions is slow, inefficient and error prone.
 

Single Point of Access: Hard copy patient records can only be located in one place at a time. Unfortunately, physicians and other health care providers that need to access these records are often geographically dispersed. Faxing these documents is time consuming, expensive and requires that a fax machine be available at both ends. Courier services are slow, undependable and expensive. Medical records management online is a fast, easy to use solution that will save time, money and space.
 

Operational Cost Controls: Maintaining physical storage of patient records within close physical proximity is a major challenge for healthcare organizations. The costs associated with filing room storage, filing cabinets, and the labor required to file and retrieve these documents is a major drain on financial resources. Maintaining duplicate copies of patient records in remote locations for backup is also very labor intensive and costly.
 

HIPAA Compliance: HIPAA Security Standards, which are issued by the Department of Health and Human Services, define specific requirements for maintaining physical copies of medical documents. Protection from fire, water and other environmental hazards for documents maintained in multiple locations is a major challenge for healthcare organizations. A complete audit trail of all access to information and documents is extremely error prone using manual filing systems. The security program must also incorporate a layer of audit to demonstrate appropriate governance over the confidentiality, availability and integrity of these records.
 

Patient Safety and Security: Undoubtedly, the number one priority of healthcare organizations is patient safety. The manual storage and retrieval of documents is error prone and this creates a safety concern for patients. Patient documents must also be accurately checked in and checked out to provide accurate version control. Manual systems can make it very difficult to maintain accurate audit trails of when documents have been accessed and by whom. Managing your medical records is now more cohesive than ever.